5 Year-End Facility Checks That Save You in Q1

As the year winds down, it’s tempting to slow operations and coast into January. But for facility managers and property owners, December is the month that sets the tone for Q1. Small issues left unchecked during the holidays can snowball into costly repairs, tenant complaints, or avoidable downtime when business ramps back up in the new year.

Here are five key facility checks you should prioritize before the year ends — especially if you want to start Q1 ahead of the curve.

1. Inspect Roofing and Drainage Systems

Winter in Houston may not bring snow, but it absolutely brings storms — and flat roofs or older systems can quickly become trouble zones.

• Clear debris from gutters, downspouts, and roof drains

• Check for ponding, soft spots, or signs of membrane damage

• Verify roof access hatches and safety measures are secure

🔧 Why it matters: Water damage is one of the top preventable facility issues, and most of it starts from neglected fall and winter buildup.

2. Test Heating and Ventilation Systems

Even a brief cold snap in January can lead to uncomfortable indoor temps, system strain, or emergency calls.

• Run heat cycles and monitor for uneven airflow or odd odors

• Change filters (if not done already in Q4)

• Check energy use — inefficient systems often spike in winter

🔥 Pro tip: If you manage multi-tenant buildings, make sure each suite’s thermostat and HVAC zones are functioning correctly — before complaints start.

3. Review Exterior Lighting and Security Systems

Shorter days mean longer hours of darkness — and that’s when lighting issues and vulnerabilities show up fast.

• Test timers and sensors on all outdoor lighting

• Confirm that cameras and alarm systems are functioning

• Replace burned-out bulbs or failing fixtures before the holidays

💡 Good to know: Well-lit exteriors deter theft and make after-hours operations safer. It’s also a key detail inspectors notice.

4. Walk Your Property’s Perimeter

December is the perfect time for a simple visual inspection of the entire property.

• Look for cracks, shifting pavement, or drainage issues

• Check signage, landscaping, and fencing for wear or damage

• Verify accessibility and parking compliance (ADA, lighting, etc.)

👟 Walk it like a tenant or customer would. You'll often catch things before they become phone calls in January.

5. Schedule Preventative Maintenance Now

Many vendors and service providers are slower in December — meaning it’s often the best time to lock in inspections, tune-ups, or deferred maintenance work.

• Electrical systems

• Fire safety & sprinkler systems

• Plumbing inspections (especially in freeze-risk zones)

• Preventative pest control

📅 Use year-end downtime wisely — it could prevent a call at 6 AM on January 3rd.

Final Thoughts: A Strong Q1 Starts Now

A little preparation in December can prevent some of the biggest operational headaches in Q1. It doesn’t have to be complicated — just intentional.

If you need help with a year-end facility walk, vendor coordination, or winter readiness planning, Fox Commercial Property Services is here to support you. Let’s make sure your building closes out the year strong — and starts the next one even stronger.